Online Registration of Books of Accounts

The Bureau of Internal Revenue (BIR) has recently issued Revenue Memorandum Circular (RMC) Number 03-2023, prescribing the guidelines on the online registration of books of accounts.  This initiative is in line with the bureau’s goal to make tax compliance easier and more efficient for taxpayers.

Who are required to maintain and register their books of accounts?

All corporations, companies, partnerships, or persons required by law to pay internal revenue taxes shall keep a journal and ledger or its equivalent such as subsidiary ledgers, simplified books of accounts, etc.

To register their books of accounts, taxpayers must submit the duly accomplished BIR Form 1905 to their respective Revenue District Office (RDO), together with the manual or loose-leaf books of accounts for stamping and registration purposes.

With the issuance of RMC No. 03-2023, registration of books of accounts must be done online, using BIR’s Online Registration and Update System (ORUS).- https://orus.bir.gov.ph/

Quick Response (QR) Stamp  replaces BIR’s manual stamping

After successful registration of the books of accounts, a Quick Response (QR) Stamp is generated by the system.  Taxpayers must print and paste a copy of the QR Stamp on the first page of the manual or loose-leaf books of accounts.

For computerized books of accounts, the QR Stamp must be attached to the Transmittal Letter, with the USB Flash Drive containing the accounting records when submitting the documents to the bureau.

The QR Stamp shall contain the following taxpayer data:

1. TIN;
2. Registered Name;
3. Registered Address;
4. Type of Book (Manual, Loose leaf, or Computerized);
5. Books Registered;
6. Permit No./Acknowledgement Certificate Control No. (“ACCN”) – for Loose Leaf or Computerized;
7. Permit To Use/ACCN Date Issued – for Loose Leaf or Computerized;
8. Quantity;
9. Volume No.;
10. Date Registered;
11. Date Approved; and
12. QR Code.

Why should you use ORUS?

The registration of books of accounts is mandatory for all taxpayers engaged in trade or business per the National Internal Revenue Code (NIRC).

The registration serves as proof that the books are recognized by the BIR and that they are being maintained in compliance with the tax code. Moreover, it helps the BIR monitor the financial transactions of businesses, which aids in the enforcement of tax laws.

Register your books online using ORUS and enjoy these benefits:

Convenience: ORUS provides an online platform for taxpayers to register their books of accounts from the comfort of their homes or offices. This new system eliminates the need to visit the RDO physically, which saves time and money.

Fast processing: The registration process through ORUS is faster than the traditional method. Once the application is submitted online, the BIR processes it immediately and the QR Stamp is ready for downloading and printing after a successful registration.

Paperless: ORUS is a paperless system that eliminates the need for submitting physical documents. All the necessary documents can be uploaded online, which reduces the risk of loss or misplacement of documents.

Need Assistance in using BIR’s ORUS?

With BIR constantly improving its systems, we understand your struggle to keep up with these changes.  We’d be happy to help you with all your tax compliance needs.  Just email us at info@djkaaccounting.com and our team will be glad to assist you.