Accounting is the process of recording, summarizing, analysing, consulting, and reporting the financials of a company. It is the process of tracking all financial transactions to see the business expenditures, the sources of revenue, and which tax deductions the business owner will be able to claim. 

Bookkeeping is the recording part of all the financial transactions of the business (includes income and expenses)  and entering them into a database.

Why does a business need accounting and bookkeeping?

  1. Helps in getting more tax deductions
  2. Helps in getting a business loan
  3. Financial mistakes are easily determined through bookkeeping and accounting.
  4. Cash flow is easily seen. 

Bookkeeping Essentials

  1. Cash Flows
  2. Profits
  3. Balance Sheets

Files Necessary in Bookkeeping 

  1. The Cash Book
  2. Sales Invoices File
  3. Purchase Invoices File
  4. Expenses Claim Book– money from own pocket used in spending, to be claimed at later time
  5. Petty Cash Book  – records the amounts that are added or subtracted from the balance of the fund, which is used for expenditures on small items.
  6. Chart of Accounts

Bookkeeping must be methodical. 

Manual accounting and bookkeeping will do but an accounting software or a computer system saves a large amount of time in doing the process.

Manual accounting uses several paper ledgers and journals where accountants record financial information. The general ledger includes miscellaneous transactions and the aggregate balance of all subsidiary ledgers and journals. 

Manual accounting is very detailed, since accountants must carefully enter information into physical books. Computerized accounting uses software programs designed from traditional manual accounting systems. Computerized accounting involves the use of computers, spreadsheets and programs designed to record and report financial information electronically.

Computerized Accounting

Computerized accounting often requires individuals to manually input financial information into the program. The accounting program is responsible for making sure journal entries balance prior to posting information into the company’s general ledger. 

Financial reports are usually generated according to a business owner’s preset parameters. Financial reports and statements often contain a default feature to ensure all information is accurate and valid prior to creating financial reports.

Benefits of Computerized Accounting 

Traditional manual accounting was a tedious process requiring accountants to spend copious amounts of time mathematically checking numbers in the company’s accounting information. Simple mistakes such as transposing numbers or entering information into the incorrect column could create significant errors. 

Computerized accounting systems allow accountants to process more information than before by creating easier review processes. Accountants can potentially spend less time looking for errors and more time analyzing information for decision purposes.

Not a Fix-All 

Computerized accounting is by no means a be-all, end-all solution. Accounting software can create difficult situations for accountants needing to correct data entry errors. Instead of erasing numbers and entering them into the correct column, accountants must carefully prepare adjusting journal entries to correct information. 

These entries can create more errors if posted incorrectly into the company’s computerized accounting software. Creating additional errors requires accountants to spend more time correcting financial information.

The 5 Best Accounting Softwares for Small Business of 2020

According to Investopedia, these are the best accounting softwares in 2020 based on the research and comparison of the answers of nineteen accounting software companies: 

QuickBooks Online: Best Overall

Xero: Best for Micro-Business Owners

FreshBooks: Best for Service-Based Businesses

QuickBooks Self-Employed: Best for Part-time Freelancers

Wave: Best Free Software

You need an accounting software that will aid in adapting to the changes of your business as it grows. 

Using Accounting Software

Oftentimes, a simple Excel spreadsheet is used for accounting, but as technologies emerged, other accounting softwares are then utilized. 

DJKA Services Inc. uses and recommends Xero and Quickbooks for basic accounting and bookkeeping purposes. For tax filing, and Taxumo are used. 

Xero’s flexibility with its features and plan options creates a space for businesses to grow comfortably. Companies evolve, and Xero caters to those changes. Xero’s plans and services are based on company growth. 

Although businesses start out small, things can change in a short time, and Xero helps you prepare for the future by offering services that meet you wherever you’re at financially. That’s why Xero is our choice as the best accounting software for growing businesses. 

Xero Features


Automation makes accounting tasks easier to accomplish and is time-savvy. 

Timesaving features

Invoicing: invoices payable online

Bank reconciliations: smart reconciliation tools use for bulk transactions based on rules, no need to categorize transactions individually 

-automatic importation of bank accounts and credit card transactions to the system

Inventory: inventory management tools for real time item tracking, shows your stocks, helps in creating an estimate me, 

Mobile access: compatibility with mobile devices

iPhones and iPads: quotes and invoices, document attachments, reconcile transactions, cash flow in real-time view

 iWatch:  number of new transactions displayed, account balances and their status and 

Application for capture and submission of expenses, and another for project tracking. 


Widely regarded as the top accounting software solution for small businesses

  • Affordable
  • Elite features
  • Suited for a range of business types and sizes
  • Scalable
  • Integrations
  • Time-saving features 

It allows automation that makes the most tedious accounting tasks such as bank reconciliation easier to do. Manual data entry is also reduced. 

Business monitoring– remotely accomplish basic accounting tasks

We can help your business transition into a new age of accounting.

Outsourcing such functions to DJKA Business Services Inc. makes you allot more time for the things you are passionate about. Contact DJKA today to learn more on how it can help your business grow!

About Divina Joy Ayungo-Martinez, CPA

Divina Joy Ayungo-Martinez, has 10 years of accumulated working experience with a vigorous background in general accounting, financial statements and management reports preparation. In 2014, she started her service-based business to help various small businesses here in the Philippines with their business registration, accounting, and tax compliance needs. Throughout her journey, she dealt with clients in a variety of industries including startups, small and medium-sized enterprises, manufacturing, and trading by providing tailored business solutions for their company needs. Divina wakes up each morning to serve businesses with their non-core business processes to help them stick to the things they are really passionate at.